Housing Services:
Asset Management Program
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Portland Development Commission’s internal Asset Management system monitors and enforces the compliance, reporting and project financial performance terms tied to the funding assistance provided for the development or rehabilitation of housing. The goals of the system are to ensure that projects financed perform as projected, benefit intended populations, remain assets in the community, achieve long-term sustainability and repay the City’s investment. This system is staffed to ensure quality compliance and monitoring.
The Borrower’s Asset Management process begins with the preparation and submission of the Borrower’s Asset and Property Management Plan and ends with the expiration of any regulatory agreement and/or repayment of funding per the document terms. The Borrower is required to submit annual reports to assure ongoing compliance.
Monitored Programs
Annual Reporting Tools
ETS (Electronic Tenant Survey) (Excel files)
This document is accessed via the Web Portal at URL:
https://www.pdc.us/apps/login.aspx?ReturnUrl=%2fapps%2fasset-management%2fdefault.aspx.
You will need your UserName (e-mail address) and Password (case-sensitive, assigned by Asset Management). Download and save the ETS form to your computer. Then browse to the document on your computer to open and complete the ETS form. Save the completed ETS and upload to PDC through the Web Portal. If you have any questions using this form or the web portal please contact Asset Management for assistance.
EOS (Electronic Operating Statement) (Excel)
Download and save the EOS to your computer. Then browse to the document on your computer to open and complete the EOS form. Save the completed EOS and submit via email to assetmanagement@pdc.us. In addition, explain any variance from the proforma created at origination, Submit the year-end borrower audited financial statements and the on-site management company prepared financial statements for supporting detail to the address listed below.
AFHMP (Affirmative Fair Housing Marketing Plan) (Word)
Download this form and SAVE the file to your computer (the publication is a “Form” document). The form can be filled out by tabbing through each field. When the form is complete, print, sign and MAIL it to the address listed below.
Other Project Tools
Rent Schedule and Utility Allowances (Excel)
Median Income/Rent Levels
Portland Metro Area
- HUD 2010 Income/Rent Subsidy Limits (PDF)
- HUD 2009 Income/Rent Subsidy Limits (PDF)
- HOME: 2010 Income/Rent/ Subsidy Limits (PDF)
- HOME: 2009 Income/Rent/ Subsidy Limits (PDF)
- HOME Addendum, Rev. Sept. 2004 (PDF)
Housing Economic Recovery Act (HERA)
(LIHTC and tax-exempt housing bond Projects PIS BEFORE January 1, 2009)
Utility Allowance Worksheet:
- April 2010 (PDF)
- April 2009 (PDF)
Tenant Income Certification (TIC) - Download and save to your computer the required form before trying to use it.
HOME Income Certification Forms - Download and save to your computer the required form before trying to use it. When you open the form, you may be asked for a password, select "Read Only." It may ask if you want to merge changes, select "No." Then the form will open.
Asset Management Program Guidelines
Borrower’s Asset Management Guidelines (7/05, PDF)
Section 10 of the Portland Development Commission Housing Financial Products Manual. For questions or clarification regarding these guidelines, please contact Asset Management.
Borrower's Asset & Property Management Plan—Appendix 11.16 (Word)
Format to be used to submit the required Asset Management Plan and Resident Services Plan (as required), as provided in the Borrower’s Asset Management Guidelines. (publication is an “Application/Form” document)
Borrower Compliance & Reporting Reference Sheet — Appendix 11.17 Sample (PDF)
This form will be completed by PDC and provided to Borrower at Loan Closing. If the Borrower does not receive this document or has any questions concerning the information provided, please contact Asset Management.
Corrective Action Plan (CAP) — Appendix 11.18 (PDF)
Format to be used to submit a Corrective Action Plan (if needed) as provided in the Borrower’s Asset Management Guidelines. (publication is a “Reference & Research” document)
Borrower's Annual Reporting Results (BARR)—Appendix 11.19 Sample (PDF)
PDC will annually provide this report to the Borrower detailing reporting performance and compliance for each project's specific reporting cycle.
Asset Management References & Links
CDBG Regulations (24 CFR 570)
This link may be used to access the Federal Regulations citations pertaining to the restrictive covenants and compliance issues referenced in the CDBG Agreement and Declaration. (publication is a “Reference & Research” document)
HOME Regulations (24 CFR 92)
This link may be used to access the Federal Regulations citations pertaining to the restrictive covenants and compliance issues referenced in the HOME Restrictive Agreement and Declaration. (publication is a “Reference & Research” document)
Part 5 (Section 8) Income Definitions (24 CFR Part 5.609)
This link may be used to access the Federal definition of “income” as used with the PDC Guidelines.
Contact Asset Management
Portland Development Commission
Attn: Asset Management
421 SW 6th, Suite 500
Portland, OR 97204
- Louise K. Lauman, CPM®
Asset Manager
Phone: 503-823-0468
E-mail: Louise K. Lauman - Sheryl L. Stratton, HUD Certified HOME Specialist
HOME/Federal Compliance Officer
Phone: 503-823-3259
E-mail: Sheryl L. Stratton
For annual reporting only, please use e-mail: assetmanagement@pdc.us
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Portland Development Commission | 222 NW Fifth Ave | Portland, OR 97209-3859
Phone: 503-823-3200 | Fax: 503-823-3368
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